How to address an envelope
In a technological age where email dominates snail mail, it’s easy to ignore (or forget) key basics like how to correctly address an envelope.
There is a correct way to layout the address and position it on the envelope, which not only helps to get your post exactly where it needs to go, it also makes life easier for those staff (and machines) at Royal Mail who sort the millions of letters every day.
How to address an envelope to someone in the UK
When posting to someone in the UK, the correct address layout for addressing and envelope is as below:
Addressees' name House number and street name Locality name (if needed) TOWN FULL POSTCODE
It is also preferred that the town and post code are printed in CAPITALS
How to address an envelope to someone overseas
When sending a letter to an international address, there can be variations between countries. Use the below as a guideline:
Addressee's name House number and street name City or town Province, state or department and postal code COUNTRY
It is recommended to print the country in CAPITALS and using the English name (eg SPAIN, not Espana)
Top tips for addressing envelopes
• Left align your address (start all lines from the left) • Always include a post code, whether UK or international • Don’t use full stops or commas • For European addresses, put the postcode to the left of the town – e.g 08088 BARCELONA • If hand writing, ensure writing is neat, clear and readable
What about stamps?
Stamps and PPIs (Printed Postage Impressions) are always positioned at the top right corner on the front of an envelope.
Should I include a return address?
Although not a necessity, it’s often a good idea to write your address as a ‘return address’ in case the post is undelivered, so it can be returned back to you.
You can position your return address anywhere you wish on the envelope; as long as it doesn’t dominate the address the letter is going to (to avoid confusion) and doesn’t conflict with the stamp positioned at the top right corner.
Many people put their return address on the back of the envelope. We print envelopes for a lot of businesses and a popular position is to print the return address onto the flap of the envelope [call or email if you would like a quote for printed envelopes].
We hope you found our advice on how to address an envelope helpful! For more tips check our blog regularly. Thank you.